Director, Finance & Administration
About the Company
We are a dynamic logistics and freight-forwarding organization committed to delivering smarter, faster, and more reliable solutions for global clients. As an entrepreneurial team, we value innovation, accountability, and growth. As we continue to expand, we’re seeking a Director of Finance & Administration to play a key leadership role in shaping the company’s financial health, operational strategy, and organizational growth.
The Opportunity
The Director of Finance & Administration will oversee the financial, HR, and operational backbone of the company while working closely with the executive team on strategic growth initiatives. This role requires a balance of hands-on financial oversight, people leadership, and business acumen to ensure the business continues to scale responsibly and sustainably.
Key Responsibilities
Finance & Accounting
Supervise the accounting team.
Oversee all accounting and finance functions, ensuring accurate reporting and compliance.
Approve supplier payments over $10K and review weekly cashflow forecasts, FX transfers, and commission payments.
Monitor accounts receivable, and support dispute resolution with customers and suppliers.
Review and approve payroll; oversee preparation and submission of T4s.
Manage and approve government remittances (Payroll Taxes, HST/QST, EHT, WSIB, corporate tax installments).
Support tax compliance and planning.
Develop internal financial controls, including vendor onboarding and bank account verification.
Build and maintain strong banking relationships, including negotiation of fees, interest, and FX.
HR & People Operations
Develop and oversee HR policies and job offers in compliance with ESA and common law.
Coordinate employee benefits programs (health spending account, external health plan, DPSP, parental leave, education/cell allowances).
Lead compensation and salary strategy reviews; review and approve termination packages.
Oversee recruitment for senior staff and support immigration/work permit processes (LMIA).
Supervise and mentor the Office Manager to ensure smooth daily operations.
Operations & Compliance
Review corporate leases, vendor agreements, and payroll software packages.
Oversee policies and management of crypto receipts and related financial controls.
Lead vendor management to ensure quality, performance, and cost-effectiveness.
Coordinate participation in government assistance programs.
Act as Risk Officer for large-scale projects.
Strategic Growth & Business Development
Partner with leadership to develop growth strategy, including evaluating new products and services.
Lead acquisition target reviews and support integration planning.
Build and strengthen relationships with senior executives of customers, suppliers, and partners.
Collaborate with affiliated companies on policy and transaction support.
Establish and monitor KPIs to track performance across departments and projects.
Qualifications
8+ years of progressive experience in finance and operations, ideally with exposure to logistics, supply chain, or professional services.
CPA with operations focus and/or MBA with accounting/finance background.
Strong understanding of accounting, finance, HR, and operational best practices.
Proven experience in cash flow management, tax compliance, and financial controls.
Demonstrated leadership in HR policy development, recruitment, and compensation strategy.
Skilled in contract negotiation, risk management, and vendor relations.
Excellent relationship-building skills with external stakeholders, partners, and financial institutions.
Entrepreneurial mindset with the ability to thrive in a fast-paced, growing company.
